Welcome to Soul Friend Retreats! We are so excited to have you join us for a transformative and soul-nourishing experience. Please take a moment to carefully review the following Terms and Conditions, as they govern your participation in our retreats.
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By signing up for any of our retreats, you acknowledge that you have read, understood, and agreed to these terms.
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1. Retreat Registration and Payment
To reserve your spot at one of our retreats, a non-refundable deposit is required. This deposit secures your place and will be applied to your total retreat fee. The remaining balance must be paid in full before the retreat begins. Payment plans are available; please contact us for more information.
Please note that any payments made towards the retreat are non-refundable after 60 days prior to the start date. If you need to cancel within this period, we offer credit toward future retreats, but no refunds will be issued.
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2. Cancellations and Refunds
We understand that life can be unpredictable. If you need to cancel your reservation, please notify us as soon as possible. Cancellations made more than 60 days before the retreat start date will receive a refund of any amount paid, minus the non-refundable deposit.
Cancellations made within 60 days of the retreat start date will result in forfeiture of the deposit, as we have committed to the retreat's arrangements based on your booking. However, if you are unable to attend due to an emergency, you may transfer your spot to someone else with prior approval.
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3. Retreat Modifications and Cancellations by Soul Friend Retreats
In rare circumstances, we may need to modify or cancel a retreat due to unforeseen circumstances such as weather conditions, health concerns, or other issues outside our control. If we need to cancel or make significant changes to your retreat, you will be informed as soon as possible. In this case, you will be offered a full refund or the option to transfer to another retreat of your choice.
We reserve the right to cancel or reschedule retreats in situations that pose a risk to participant safety or the quality of the retreat experience.
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4. Health and Safety
It is important that all retreat participants are in good physical health and able to engage in moderate physical activities, including yoga, hiking, and other wellness practices. By registering for a retreat, you confirm that you do not have any medical conditions or physical restrictions that would prevent you from participating in the scheduled activities.
If you have any medical conditions or require special accommodations, please inform us prior to booking. In the case of a medical emergency, we will make every effort to provide assistance, but you are responsible for any medical treatment or expenses incurred.
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5. Liability and Assumption of Risk
By attending a retreat, you acknowledge and accept that participating in physical activities, outdoor adventures, and spiritual practices involves inherent risks, and you voluntarily assume these risks. Soul Friend Retreats is not responsible for personal injury, loss, theft, or damage to personal property during the retreat.
You agree to hold harmless Soul Friend Retreats, its employees, and partners from any claims, injuries, or losses that may occur during the retreat. We encourage you to obtain travel insurance to protect yourself from unforeseen events.
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6. Code of Conduct
We are committed to creating a safe, supportive, and respectful environment for all attendees. As a participant, you agree to engage in all retreat activities with an open heart and mind, respect fellow participants, and honor the privacy and confidentiality of others.
Soul Friend Retreats maintains a zero-tolerance policy for any behavior that threatens the safety, well-being, or emotional security of any participant. If necessary, we reserve the right to remove a participant from the retreat without a refund if their behavior disrupts the group dynamic.
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7. Travel and Transportation
Travel expenses (including flights and ground transportation) are not included in the cost of the retreat, unless otherwise specified. Participants are responsible for their own travel arrangements to and from the retreat location. If transportation is provided as part of the retreat package, details will be provided in advance.
For those traveling from out of state or internationally, we recommend arriving a day before the retreat starts and booking accommodations for the night before the retreat begins, as travel delays can sometimes occur.
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8. Dietary Restrictions and Special Needs
We strive to accommodate a wide range of dietary preferences and allergies. Please notify us at least 30 days in advance of any dietary restrictions or allergies you have, so we can plan accordingly.
While we make every effort to meet dietary needs, we cannot guarantee the elimination of cross-contamination for severe food allergies.
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9. Photography and Media Release
By attending the retreat, you agree to allow Soul Friend Retreats to take photographs, videos, or other forms of media that may include your likeness. These images and videos may be used for promotional purposes, including social media, website content, or marketing materials. If you prefer not to be photographed, please notify us prior to the retreat.
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10. Confidentiality and Privacy
We value the privacy of all our retreat participants. Any personal information shared with us during the booking process or within the retreat environment will remain confidential. We encourage a safe space for sharing during workshops and group activities, and we ask all participants to respect each other’s privacy.
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11. Consent to Receive Communications
By registering for a retreat, you consent to receiving communications from Soul Friend Retreats regarding retreat updates, event news, and promotional offers. You can opt-out of any non-essential communications at any time by unsubscribing from our mailing list.
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12. Acceptance of Terms
By booking your spot in a Soul Friend Retreat, you confirm that you have read, understood, and agreed to these terms and conditions. If you have any questions, concerns, or need clarification, please contact us at host@soulfriendretreats.com before confirming your registration.
Thank you for choosing Soul Friend Retreats. We are honored to guide you on this transformative journey!